The Conference on Jewish Material Claims Against Germany (“Claims Conference”, “we” and “us”), a New York non-profit corporation acknowledges that the protection of your Personal Data and privacy when interacting with us or using our website is very important to us.
This Privacy Notice sets out what Personal Data we collect, how we collect it, how we use it, and your rights in connection with how we process your Personal Data. We are committed to protecting your Personal Data as the data controller in accordance with our duties under the General Data Protection Regulation or the UK GDPR (“GDPR”).
Our website contains links to third party pages and websites that are outside our control and are not covered by this Privacy Notice (“Third Party Websites”). If you access Third Party Websites using the links provided, the operators of those websites may collect Personal Data from you that will be used by them in accordance with their privacy notice, which may differ from ours. We encourage you to review the privacy notices of those Third Party Websites for information on how your Personal Data is collected, used and transferred.
We have set out below, in a table format, a description of the types of Personal Data we collect, the sources we collect it from, how we plan to use your Personal Data, and what are the legal bases we rely on to do so. We process the following categories of personal data:
Please note that depending on the purpose for which we use your Personal Data, we may rely on more than one legal basis for processing. The relevant processing conditions are as follows:
If you have any queries, you can contact us at the email address listed in section 11 Contact Us of this notice.
When we rely on your consent as the legal basis for processing your Personal Data, you have the right to withdraw your consent at any time (for more information on this see section 5(8) Right to withdraw consent below).
We may use your Personal Data for purposes other than the ones listed below. Should this be the case, we will inform you of the purpose in accordance with applicable laws and regulations.
Source of Personal Data
Categories of Personal Data
Outreach work to support our objectives
|To conduct outreach for our programs or related programs||Compensation applications submitted to us||
||It is in our legitimate interest to promote our mission of providing a measure of justice for Jewish Holocaust victims, and to provide them with the best possible care|
|To provide you with our newsletter and other promotional information||Your direct interaction with our website||
|Publication of individual stories, photos/videos for education, outreach and general promotional purposes||Your direct interaction with us||
In relation to Claims Conference programs
|To consider you for a grant or fellowship application and to administer it||Through a portal on our website or grant application platform||
||It is in our mutual interest for us to assess your application for a Claims Conference grant and to administer it|
|To consider your organization for a grant application and to administer it||Through a portal on our website or grant application platform||
||It is in our mutual interest for us to assess your organization’s application for a Claims Conference grant and to administer it|
|To process and administer your application for participation in Claims Conference funded social welfare programs (which includes home-care, socialization, emergency services, and other social welfare services)||Your direct interaction with a social service agency, which collects your information and shares it with us.|| ||
||It is in our mutual interest for us to manage your application for Claims Conference funded social welfare programs|
|To process teacher evaluations in connection with Claims Conference teacher training education grants||Your direct interaction with a teacher training institution, which shares the information with us.||
||It is in our mutual interest for us to evaluate teachers in connection with Claims Conference teacher training education grants|
|To process and administer your application for compensation or other restitution program||Your direct interaction with us and any of our Claims Conference programs|
Through a portal on our website
||It is in our mutual interest to process and administer your application for compensation or other restitution program|
|To submit to audits and to respond to inquiries from the German Ministry of Finance/German Federal Audit Office, other regulators or government entities or other legal demands||Compensation records, grant records||
|To conduct audits on our agencies (i.e. grantee institutions)||Directly from the grantee||
|Reporting on grants and programs to the German Ministry of Finance/German Federal Audit Office||Compensation records, grant records||
|To deal with your requests and questions regarding your compensation application or other compensation programs and social welfare services||Your direct interactions with us and our services department, your compensation application, information from your social service agency.||
||It is in our mutual legitimate interest for us to respond to your inquiries|
|To answer your requests relating to your data protection rights||Your direct interaction with us||
|To improve your experience on our websites and social media platforms||Cookies||
||It is our mutual legitimate interest to improve your experience on our websites|
|To process payments in relation to vendors, independent contractors and other service companies||Directly from the vendor, independent contractor or company.||
|To run the Claims Conference in an efficient and proper way. This includes managing our financial position, business capability, planning, adding and testing systems and processes, managing communications, corporate governance, and audit||From all sources listed above||
|It is in our mutual interest to manage the efficiency of how we operate; and to comply with rules and regulations from regulators|
|To manage our Board of Directors||From the Board of Directors||
||It is in our mutual interest to manage our relationship|
In order to achieve our purposes set forth in the data use table, we may share your Personal Data with the following categories of recipients:
We require all third parties who process Personal Data on our behalf to respect the security of your Personal Data and to treat it in accordance with their contractual obligations.
We may need to share your Personal Data with more recipients than the ones listed above. Should this be the case, we will inform you of the change in accordance with applicable laws and regulations.
Where we need to collect Personal Data by law or under the terms of a contract we have with you, and you fail to provide the data when requested, we may not be able to perform the contract we have or are trying to enter into with you. If that is the case, we may have to cancel funding or services you receive under a Claims Conference program.
Because of the global nature of our business, we may need to transfer your Personal Data to countries outside the European Economic Area (EEA) or the UK, such as the USA and Israel and any other country in which we have a social welfare agency that processes your data.
Israel and the UK are recognized by the European Commission and the UK government as providing an adequate level of protection to Personal Data, which means that Personal Data can be transferred to Israel and/or the UK without any further safeguards being necessary.
For transfers to countries whose data protection laws do not offer the same level of protection as European laws, we put in place adequate safeguards such as standard data protection clauses adopted by the European Commission or the UK Information Commissioners Office and by requiring the use of other appropriate technical and organizational information security measures. Alternatively, in certain circumstances we may ask for your express consent. You may contact the data protection officer to obtain additional information about the safeguards we take in connection with these transfers. A copy of the Standard Contractual Clauses can be accessed at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en.
You have the following rights regarding your Personal Data that we hold:
You can request details of your Personal Data that we hold. We will confirm whether we are processing your Personal Data and we will disclose supplementary information including the categories of data, the sources from which it originated, the purpose and legal basis for the processing, the expected retention period, and the safeguards regarding data transfers out of the UK or to non-EEA countries, subject to the limitations set out in applicable laws and regulations. We will provide you free of charge with a copy of your Personal Data, but we may charge you a fee to cover our administrative costs if you request further copies of the same information.
We will comply with your request to correct incomplete or inaccurate parts of your Personal Data, although we may need to verify the accuracy of the new information you provide us.
At your request, we will delete your Personal Data promptly if:
We will decline your request for deletion if processing of your Personal Data is necessary:
Please note that even if we stop all marketing communications, you may still receive administrative communications from us.
At your request, we will limit the processing of your Personal Data if:
We may continue to store your Personal Data to the extent required to ensure that your request to limit the processing is respected in the future.
At your request, we will provide you free of charge with your Personal Data in a structured, commonly used and machine-readable format, if:
Where we process your Personal Data based upon our legitimate interest (or that of a third party), you have the right to object to this processing on grounds relating to your particular situation if you feel it impacts on your fundamental rights and freedoms. We will comply with your request unless we have compelling legitimate grounds for the processing which override your rights and freedoms, or where the processing is in connection with the establishment, exercise or defense of legal claims.
You will not be subject to decisions with a legal or similarly significant effect (including profiling) that are based solely on the automated processing of your Personal Data, unless you have given us your explicit consent or where they are necessary for a contract with us.
You have the right to withdraw any consent you may have previously given us at any time. Please note that where consent has been withdrawn you may not be able to receive certain benefits under a Claims Conference program.
If you are not satisfied with our response, you have the right to complain to or seek advice from a supervisory authority and/or bring a claim against us in any court of competent jurisdiction.
If you wish to contact us in connection with the exercise of your rights listed above, please email or write us at the address listed in section 11 Contact Us of this notice. We will respond to your written request as soon as possible and no later than 30 days from receiving it.
Unless stated otherwise, we will not charge you any fee in connection with the exercise of your rights. In so far as it is practicable, we will notify the recipients of your Personal Data of any correction, deletion, and/or limitation on processing of your Personal Data.
Please note that if you decide to exercise your rights under sub-sections (3) and (8), depending on our response, it may lead to the cessation of payments or homecare services.
We keep your information as long as it is needed to achieve our purposes listed above, as well as for the amount of time necessary to meet any legal, tax, or reporting requirements.
We do not keep your personal information for longer than is required for us to comply with our legal obligations and for the purpose of historical research permitted by applicable law.
We have a management system to correct and prevent unauthorized access, loss, destruction, falsification, and leakage of Personal Data, as well as the appropriate technical and organizational measures to address such risks, as further detailed below. The goal of these measures is to maintain our data protection standards and to ensure we have the necessary safeguards for the processing of Personal Data.
We do not collect Personal Data from children under the age of 16, or equivalent minimum age in the relevant jurisdiction, without their parent or guardian permission. If we discover that we have accidentally collected Personal Data from a child below the age of 16, or equivalent minimum age in the relevant jurisdiction, without their parent or guardian permission, we will remove that child’s Personal Data from our records as soon as reasonably possible. If you are a parent or guardian and you would like to know what information we hold about your child, or you want to exercise any of your child’s data protection rights, please email us at the email address listed in section 11 Contact Us of this notice.
We are responsible for all the safeguards implemented in relation to the processing of Personal Data, and we maintain an electronic record of all processing activities of Personal Data.
This Privacy Notice may be updated to reflect changes to our Personal Data processing policy. In the event there is material change to this Privacy Notice we will notify you in an appropriate manner.
If you have any questions or opinions regarding this Privacy Notice, or if you have a request regarding information you provided us, you may either email us at firstname.lastname@example.org or write to us at the address below:
The Claims Conference
PO Box 1215
New York, New York 10113
Our Data Protection Officer in Germany can be reached at:
SPIE GmbH, Herr Dr. Anton-Peuser, Lyoner Straße 9, 60528 Frankfurt am Main
phone: +49 69/6649-6920
Last updated: 02-15-2022
What are “cookies?”
Cookies are small text files that a website saves on your computer or mobile device.
It enables the website to remember your actions and preferences (such as login, language, font size and display preferences) over a period of time, so you don’t have to re-enter such information when you revisit the website.
What cookies do we use and how?
Our website uses the following types of cookies:
It records your preferences when visiting the website.
It analyzes how a website is used and monitors the website’s performance. In addition, in the event of a failure, cookies are used to quickly identify issues and troubleshooting.
Below is a list of cookies used on the website and what they are used for:
You can find more information about cookies, and how to block or delete them, at www.allaboutcookies.org.